Hiring employees? A few things to consider.
Regardless of the size or style of business, hiring new employees can be a daunting task. In order to help you recruit the best talent and ensure a smooth hiring process, we offer the following tips!
A Clear Description
For whatever role you’re looking to fill, a clear description is necessary. Make sure you include a list of non-negotiable skills required and also some “nice to haves.” This will help you sort through the resumes and applications as they come in. Highlight the benefits of the position, especially if the salary is low. If possible, offer flexibility to work from home one day a week, childcare, or similar.
Think Outside the Box
Place job ads as you usually do but increase your reach by posting the job in novel areas - it’s amazing where people get their information these days! By expanding your pool of applicants, you’ll have a better pick of skilled candidates. If you’re a non profit, think about corporate job boards, local chambers of commerce and various local Service Canada offices. If you’re a for-profit corporation, look to the associations and NFP job boards – pulling talent from cross- industry might be attractive.
Form an interview committee that includes a potential colleague or the immediate supervisor. Depending on the position to be filled, think beyond the business unit or department you’re hiring into - who else may provide helpful questions and insights. Then make sure the direction and format of the interview is clear for all involved.
If there are a lot of interesting candidates, you may consider conducting quick phone interviews to narrow down the list, saving time and money with a pre-screening process.
Check and Double Check
Once the applications have been reviewed and interviews conducted, call references and conduct background checks for your favourite two or three candidates – if your business is working with children, the elderly or other vulnerable individuals don’t forget a criminal records check which includes the vulnerable sector check. Credit checks may be useful for finance positions. Always consider the #metoo movement and ask about potential concerns for workplace misconduct.
After you check references, you might find yourself with follow up questions. Don’t be shy about conducting second interviews, if necessary.
After the Final Decision
Once you have a final decision, make an offer! However, check with your HR folks or with legal counsel about using an employment agreement or offer letter. There are very powerful tools within a written contract that you might use to reduce liability - especially if the relationship does not work out..
Leave No Man Behind
Be respectful of your other candidates, especially those who made it to the hiring round. Keep other final candidates’ information on file - you have to anyway for legal record retention obligations). Follow up with all “finalists” to thank these candidates for their application, time and interest in the position - you would be amazed at how many organizations (public, private, and nonprofit) who miss this important opportunity to show good manners, generate goodwill and social capital by simply saying “thank you”.
For advice on carrying out a successful hiring process and for more information about using an employment contract contact us at firstname.lastname@example.org